FAQs

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Alumni

Who can be an Alumni Professional Development Program (APDP) Mentee?

To be a Mentee you should have:

  • • Recently completed a PhD, Masters by Research or Master’s degree with a substantial project component at an Australian university
  • • Current or recent activity in research or research application (such as policy development or implementation of research based findings), with material suitable for writing up into a published article in an international journal (or similar);
  • • Commitment to undertake mentoring to produce an international publication;
  • • Willingness to devote significant time to the mentoring activity regularly through the year, including full-time attendance at two workshops and an International Conference, for a total of 7 days;
  • • English language competence at a level suitable for writing international publications;
  • • Willingness to share ideas and experiences with others.

What is the deadline for nomination as an Alumni Professional Development Program (APDP) mentee?

Expressions of Interest for nomination of Alumni Mentees begins on 3rd April and ends on 30th April 2017.

What are the benefits of being mentored?

Benefits for Alumni:

  • •Enhance research quality and capability
  • •Produce a draft article for submission to an international journal
  • •Enhancement of critical writing and presentation skills
  • •Expand research networks in Indonesia and Australia
  • •Enhance your professional and international profile as a researcher
  • •Participate in a high profile Australian Government, Embassy-led Alumni program
  • •Certificate of Participation
  • •Present research at the International Conference (based on selection by merit)

What can I expect from my mentor?

Your Mentor will assist you to develop a draft article for submission to an international publication. This assistance could include advice on:

  • • Structuring your article;
  • • How the argument in your article could be strengthened or better expressed;
  • • Improving the standard of English in your article;
  • • Selecting an appropriate journal to which your article could be submitted;
  • • Preparing your article in accordance with the house style of the journal to which your article is to be submitted;
  • • How to handle the peer review process.

Mentors will also be a great source of expert advice in your disciplinary area. They will also assist you in the development of your research networks.

What is the English language requirement?

You will require English language competence at a level suitable for writing international publications.

Is mentee participation funded?

No. Participation by Mentees is self-funded.

Can I participate as a mentee without attending the two Mentees Workshops?

No. Attendance at the two workshops is a condition of participation in the program for all Mentees.

How do I become an Alumni Professional Development Program (APDP) mentee?

You can nominate as a Mentee here:

You will be guided to create an account, and then to select your preferred program, role and location. When you make your selection, please ensure that you choose Alumni Professional Development Program (APDP) as the Program, Mentee as the role and the location most relevant to you, i.e. APDP Mentees Jakarta. After you have completed this process, the registration form will load for you to complete. You must submit a completed form to be eligible for consideration.Please fill in all required fields, and click the submit button at the bottom of the screen to send your application to the Program administrators for consideration.

Can I choose my own mentor?

When you have completed the registration process, the mentoring software will use an algorithm to find the Mentors who most closely match your background and needs. You will be offered a choice of possible Mentors, however you may also use the Search function to explore the mentor pool further if none of the suggested mentors feel like the right match. ynce you have determined wqhom you would like to be mentored by, you should approach your first preference Mentor to ask them to accept you as a Mentee. If they are unable to accept you, go to your second preference, and then (if necessary) your third. If none of the potential Mentors is able to take you, please contact the Alumni Engagement Coordinator.

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Mentors

Who can be an Alumni Professional Development Program (APDP) Mentor?

To be a Mentor, you should:

  • • Hold a PhD
  • • Have experience in supervising PhD students to successful completion or in successful supervision and mentoring of professional staff/colleagues
  • • Have a good record of publications in premium national and/or international journals
  • • High level English language writing skills
  • • Interest in and commitment to mentoring others in achieving international publications, including willingness to devote approximately 1 hour per fortnight to mentoring activities, and (in the case of Indonesia-based mentors) to attend three full-time workshops for a total of 7 days over the year
  • • Be willing to contribute to development of an international community including networking ideas and sharing experiences
  • • Experience as a reviewer and/or editor of an academic journal would be an advantage

What are the benefits of being an Alumni Professional Development Program (APDP) Mentor?

Benefits for Mentors in this Program:

  • • Personal satisfaction in contributing to research capability of Indonesian colleagues
  • • Enhance research networks
  • • Opportunity to increase publications
  • • Participate in a high profile Australian Government, Embassy-led Alumni program
  • • Community service recognition
  • • Certificate of Appreciation

What does a Mentor do?

Mentors play a key role in providing ongoing advice and support to the Alumni Mentees in working towards their goal of producing an article suitable for publication in an international journal. Among the specific activities you may undertake are:

  • • Support your student by acting as a sounding board and by assisting them to build self-confidence.
  • • Listen with empathy and try to understand the mentee’s perspective.
  • • Provide insights from your own professional experience where appropriate.
  • • Be patient, build trust, motivate and encourage.
  • • Guide mentees to achieve self-reliance.
  • • Challenge mentees, offering them alternative perspectives on their work.
  • • Be a facilitator; introduce mentees to your research networks.

For all the support and advice you give, though, the final responsibility for the quality of the research output produced by the Mentees rests with the Mentees themselves.

What if I don't know something my Mentee asks me?

Mentoring is not about knowing everything. As an experienced academic, your role is to model appropriate ways for researchers to seek out the information they need. Thus your Mentees should be guided in ways to find answers to their questions by themselves.

However, APDP Team members are always available to provide additional support. Contact the Team at: APDPIndonesia@griffith.edu.au.

What if my Mentee doesn't do well or drops out of the program?

Your role is to guide and support the Mentee and to encourage them to work through the challenges they will inevitably face.

If, however, you become aware that your Mentee is considering dropping out of the program, please immediately inform the APDP coordinator for possible intervention.

The same holds true if you feel that your Mentee is seriously under-performing, to the point where their chances of successful completion of the program is in doubt: inform the APDP Coordinator as soon as possible.

What should I do to suspend or cease my mentorship?

We encourage all Mentors, before joining the program, to review their other commitments to ensure they can devote sufficient time and energy to the mentoring process. Mentees depend on their Mentors remaining committed to the relationship during the whole of the program.

If your circumstances change however, and you feel it necessary to suspend your mentorship, or cease participation altogether, please immediately inform the APDP coordinator in order to discuss your situation.

What sort of time commitment is required?

We realise that all Mentors are likely to be leading busy professional lives, with many demands on their time.

To achieve the targeted program outcomes, however, we ask Mentors to make a minimum commitment of approximately 1 hour per fortnight to mentoring activities. In addition Indonesia-based mentors are expected to attend three full-time workshops for a total of 7 days over the year. However, depending on your relationship with your Mentee, and arrangements you put in place with them, you may need to devote more than this minimum amount of time to the mentoring process.

What support is available to mentors?

It is the responsibility of the Alumni Professional Development Program (APDP) Team Leaders and other members to provide maximum support to all Mentors. Mentors can contact the Alumni Professional Development Program (APDP) Team Leaders (about research related matters) and the Alumni Engagement Coordinator (for administrative support) by emailing APDPIndonesia@griffith.edu.au

In addition. the dedicated APDP website will function as a networking and collaboration space for Mentors and Team members. The site will also include helpful resource material for Mentors

What training do I need?

All Mentors will be senior academics who already have mentoring or supervisory experience.

The program will, however, provide a 2-day Workshop on mentoring in Jakarta and Makassar in late May. The Workshop will provide orientation, skills development and role definition to Mentors. All Indonesia-based Mentors are expected to attend one of these workshops.

Please check for dates and time on the home page of the APDP website.

Are there registration or other fees?

No, there are no fees applicable for participation in the program, either as a Mentor or a Mentee.

Do mentors receive remuneration for participation?

No. Participation in the program by Mentors on a voluntary basis, and no remuneration is available

What costs are covered for mentors?

Indonesian Mentors from outside of Jakarta and Makassar will be covered for domestic return flights and accommodation (shared room) to participate at the Workshops and the Conference. In addition, they will be entitled to a per diem payment, as determined by the Department of Foreign Affairs and Trade, for the duration of their participation in the Workshops and the Conference.

Can I participate as an Indonesia-based Mentor without attending the Mentors workshop?

Mentors are strongly urged to attend a 2-day Mentors workshop, in either Jakarta or Makassar. The workshops will provide a range of information about the program and the mentoring process, as well as outlining the responsibilities of the various participants in the program. If you have been accepted as a Mentor but find you cannot attend either workshop, please contact the APDPIndonesia@griffith.edu.auAlumni Engagement Coordinator as soon as possible.